(Updated) Microsoft Teams: Roster grouping for in-room participants through Proximity Join for Teams Rooms

Summary

Microsoft Teams will group in-room participants under the room node when joining via Proximity Join on Teams Rooms on Windows or Android. The rollout begins late September 2024, completing by mid-December 2024. This feature requires certain Bluetooth and Teams Room device settings to be enabled.

More Information

Updated November 27, 2024: We have updated the content. Thank you for your patience.

When joining a meeting in Teams Room on Windows or Android with a companion device (laptop or mobile), in-room participants will be grouped under the room node. Participants must join through Proximity Join. This update includes additional UI elements to create visual clarity of the in-room participants who are together.

This message is associated with Microsoft 365 Roadmap ID 400702

When this will happen:

General Availability (Worldwide): We will begin rolling out late September 2024 (previously mid-September) and expect to complete by mid-December 2024 (previously mid-November).

General Availability (GCC, GCC High, DoD): We will begin rolling out mid-September 2024 and expect to complete rollout by late October 2024 (late September).

How this will affect your organization:

This update is available by default if the companion device has enabled the Bluetooth setting and the Teams Room device has any one of the following XML <SkypeSettings> configuration settings enabled:

  • <BluetoothAdvertisementEnabled>true</BluetoothAdvertisementEnabled>
  • <UltrasoundAdvertisementEnabled>true</UltrasoundAdvertisementEnabled>
  • <RoomQRcodeEnabled>true</RoomQRcodeEnabled>

On the roster, in-room participants will automatically be grouped under the room node. The two scenarios in which in-room participants can be ungrouped from the room node are:

  • Raised hand: For raised hand, we continue to follow the sequential order of raised hands. Therefore, in-room participants who use their companion device to raise their hand will be broken up and ordered accordingly.
  • Role assignment: For changes in roles (Presenters/Attendees), in-room participants can be broken up and placed in the appropriate category on the roster.

In both scenarios, the room information will be listed below the participant’s name.

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What you need to do to prepare:

This rollout will happen automatically. You may want to notify your users about this change and update any relevant documentation as appropriate.

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